Complaints Procedure

Our complaints procedure

In very rare occasions and sometimes, we may not reach your expectations and would like to make a complaint. Your case is important to us and we need to know if you are unhappy and need to make a complaint, so you can follow our complaints procedure, ensuring you get the outcome and response you deserve.

On receipt of your complaint and investigation


If a client raises a service-related or other issue with the fee earner with day to day responsibility for the matter, the fee earner will inform the client that the CEO will consider the issue. The CEO should then deal with the issue with a view to resolving it to the client's satisfaction.


If a service-related or other issue is received by the complaints partner direct from the client, the complaints partner will normally ask a senior associate to attempt to resolve the issue but, if this cannot be done, the issue will be dealt with as outlined above.


Once a complaint is referred to the CEO, the CEO will tell the client in writing how the complaint will be handled and in what timeframe they will be given an initial and/ or substantive response.




Explanation of complaint


As soon as the investigation has been completed, the client will be given an explanation of the outcome of the complaint, either oral or written.


A response will be given to all complaints from the clients. Where a complaint is upheld, appropriate forms of response include:

01

An apology

At the earliest opportunity coupled with an explanation of what, if anything, went wrong, any consequential changes made to the firm's procedures or systems and assurance that the cause of the complaint will not happen again;

02

Prompt redress

Prompt and proportionate redress which may, where appropriate, include the reduction or cancellation of a bill; and

03

Notification

Notification to the client of his or her right to see another solicitor and obtain advice on whether we have been negligent.  Any impact on the client and inconvenience resulting from the complaint needs to be considered as well as what went wrong initially.

Legal Ombudsman


In all cases, the client has the right to complain to the Legal Ombudsman Service.


Details of how to do so are set out below.


Once the firm's internal procedure has been completed, the client has the right to complain to the Legal Ombudsman.


The client must allow the firm at least eight weeks to resolve his or her complaint before involving the Legal Ombudsman but subject to that, the client should contact the Legal Ombudsman as soon as he or she can.


The time limits for making a complaint are six years from the act or omission giving rise to the complaint, or three years from when the complainant should reasonably have known that there were grounds for complaint. In addition, the complaint should be made to the Legal Ombudsman within six months of the completion of the firm's formal complaints procedure.


The legal Ombudsman may be reached as follows:


Website: www.legalombudsman.org.uk


Email: enquiries@legalombudsman.org.uk


TEL: 0300 555 0333


Overseas: +44 121 245 3050


Post:

Legal Ombudsman

PO BOX 15870

Birmingham

B30 9EB



Making a complaint - Contact us

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